• Fast access to your document image,
• Document history with user notes,
• Combining your files into projects,
• Physical location of documents,
• Advanced security.
  
  

Standard functionality:

• Internet based interface
– access your documents wherever you are!
• Ability to create repository structure
• Ability to flexibly configure document* typology
• Ability to create document flow path (on the basis of folders and document strucuture)
• Ability to follow document flow (e.g. accounting department can check whether an invoice has a description)
• Flexible document access rights management
• User notes (public and restricted)
• Security system
- Internal communication encryption
- System log for authorized users
• E-mail support
- Adding files to archive from an e-mail
- Attaching files to an e-mail
- Notifying about new document in user folder (with Desk Unit)
• Ability to input various document formats
- File formats of documents stored in repository are not limited by the application
- PDF is a recommended file format for documents
• Communication with an external device (DigiDocFlow® option in the external device required)
- Support for document indexing on devices compatible with DigiDocFlow®
• Advanced document searching unit
• The license will allow you to customize initial screen (adjust WD DS to your needs)

For clients accustomed with IT outsourcing we offer you DMS hosting. In this case ATA-INT.LTD or one of our Partners host clients’ documents in WorkingDoc DigitalSet structure. The payment is made upon small monthly license fee calculated on the basis of user number. The only difference comparing to the own license option is no possibility to integrate the system with document devices.

Project Unit

In most of offices your work is divided into separate tasks that comprise of stages. Each stage is a document. Usually a company comes up with its own standards to make work to some degree more structured. Keeping the highest standards is an essence of every Integrated Quality Management System, provided e.g. in ISO 9001. Project Unit enables you to assign existing archives of different working groups (departments, divisions) to tasks and therefore increases transparency of you archives and generates unique management possibilities. Standard templates are a dream of every Project Manager.

Desk Unit

Folder structure that reflects physical position in the archive (e.g. in separate departments) is an excellent functionality for your management staff. The users want to work with documents as they were before the implementation, from a point of view of their desks and tasks they have to do.

Workflow Unit

Would you like to see your process chart and develop it for your own department? “Pick and Drop” technology will significantly facilitate your task.

Advanced Security Unit

You can limit access to you resources, block file transfer and restrict printing in your applications, but what can you do when someone takes a photo of document image with a cell phone and passes it forward. There is a solution! You can secure your key documents with a watermark of a user that is currently viewing or working with a document. Nobody will leave a confidential document with one’s name on it without assuring that it is completely safe. Communication is also encrypted with SSL protocol. Documents are safe and sound.

Bar Code Unit

Real property prices increase. How long bulky document cabinets will limit place for your employees? The only way is to outsource. WD DS will immediately access document image. But what if you want to know where the document you browse physically is? In that case, a Bar Code Unit is a solution that will meet your requirements.

Hardware and Software Requirements